OFFICE ADMINISTRATION/ SECRETARY ROLE: 
?	Maintain electronic and paper records filing and ensuring information is organized and easily accessible
?	Administrative & secretarial support to the department and General Manager and Director
?	Arrangements for conferences and meetings & schedule appointments and manage executive diaries and preparing letters, reports, memos, minutes of meetings as per the executive instruction using word processing, spreadsheet database.
?	Maintain executive’s appointment diary either manually or electronically
?	Clerical support such as typing, scanning, copying and courier of work-related documents
?	Make travel arrangement and hotel booking for the executive, director, new employees and company guest.
?	Perform general office duties, such as monitoring office supplies, maintaining records, management of database systems, and monitoring timely submission of executives reports
?	Maintain the Company vehicle (around 20 cars) repair/service/insurance/vehicle registration 
?	Apply the other country visa for company employee and directors if required
?	Answer phone calls and direct calls to appropriate parties or take messages. 
?	Monitor office supplies and preparing purchase orders to negotiate the terms with suppliers to ensure the most cost-effective orders and coordinate with local suppliers with regards to office deliveries
?	Provide information and assistance to clients and customers
?	Helping/assisting to office staff in their business-related administrative issues
?	Helping/assisting general IT support for Managers and office colleague 
HUMAN RESOURCE:
?	Placing Advertisements for various vacancies
?	Screening/Shortlisting the candidate and Conduct the interview for a suitable candidate, assist with HR manager while taking interviews and prepare & maintain recruitment record (Excel)
?	On boarding selected candidates starting by sharing offer letters, ensuring proper follow-ups are made to get signed offer letters 
?	Arrange the flight tickets, hotel booking, airport pickups for selected employee’s
?	Conduct initial orientation to newly hired employees for joining formalities, and explain HR Policy, the company’s rules and regulations and collect the HR relevant document signature.
?	Maintains Visa renewals and cancellation details and carries out visa process on time to avoid fine and Maintains petty cash report for all visa process executed and verify the same with finance team when required
?	Knowledge/Understanding of labour laws and disciplinary procedures.
?	Assist with day to day operations of the HR functions and duties
?	Perform any other duties as requested by the Group HR Manager
?	Prepare monthly employee detail report.
?	Maintaining attendance register of employees
?	Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc)
?	Maintain employee leaves records such annual leave/medical leave/casual leave
?	Maintains records of employees and related documents such as personal data, compensation, benefits and personnel transactions, promotions, transfers, performance reviews and termination of employees
?	Process the medical claim reimbursement bills for directors family & staffs
?	Provide clerical and administrative support to HR executives
?	Maintain the all employee personnel records & Update employee records (hard and soft copies)
