Fleet Management, Camp Management, Administration & Coordination with HR
OHL Arabia L.L.C (Haramain Rail Project Saudi Arabia) March 2014-----August 2018
Head Of General Services (Facilities, Camp, Fleet & Administration)

Accommodation & Camp Management

Managing the Camp & Staff Accommodations with 1500 Labors and 350 Staff includes engineers, managers etc. for different nationalities. Making rules and regulations for the camp & accommodations which suits all nationalities. Maintaining Database for all employees. Arranging the sports events on weekly or monthly basis which makes healthy environment. Arranging the entertainment event on monthly basis including movies, outside trip etc. which allows employees to refresh themselves after a hectic work load during the week. Checking the menu of Main Kitchen in order to assure that the employees will get the healthy food (Breakfast, Lunch and Dinner). Checking the cleanness for Labor camp & Staff accommodation in order to maintain the healthy and comfortable living environment for employees. Weekly checking the Generator and maintaining the time sheet in order keep generator running smoothly. Maintaining the weekly plan for my staff for maintenance which includes electricity issues, AC services, Street Lights for the camp, cleaning the camp area and staff accommodation area.
Maintaining complete flight record for all the foreigner staff in order to provide them pick and drop service to the airport.
Arranging small parties among the staff in order to provide them feeling home away home.
Preparing rental agreement as per the law of the country residing for Senior Management villas.

Fleet Management

Managing the Fleet of the company with a strength of 750 cars which includes Buses, Coaches, 4*4Pickups and Luxury Jeeps, Sedan, and Higher Management Luxury Cars. Making Database for all the Fleet about assigning vehicle record, maintenance record, accident record, traffic fines record, insurance record and their registration renewal records. Maintaining the complete inventory record for vehicles spare parts and the company workshop record as well as record for the outside workshops like Toyota and others workshop. Preparing all paper work, files related to all cars, handing and taking over records, insurance files with all paper works. Maintain all fleet in good condition in order to use them for long period of time, deals with third party logistics suppliers such as Budget Rent a Car, AVIS rent a Car, Best Rent a Car etc, make their contracts and agreement, deals with GPS, IVMS & MDT, Making Maintenance System, Transport Operational System, making transport routes.

Administration

Keeping all the record for Camp, Fleet and Staff Accommodation includes Accommodations agreements, Invoices, purchase orders and quotations. Keeping all record for all suppliers in order to get the things on time. Checking all the invoices, purchase orders and quotations, compare them with other suppliers, after checking them properly as per the company procedure and contract then send to accounts for verifications and payments. Prepare all types of reports includes cash expense reports, invoices report, comparison reports which helps Finance department to make payment cycle transparent. Prepare proper costing for everything which includes to run the above operation, in order to reduce the company expense as much as possible. Making the claim reports for insurance claims. 

